¶ Data Product Governance & Approval
¶ Standard Approval Flow
Draft
↓ (Submit for Review)
Submitted for Review
↓ (Governance Review)
Review Decision
├→ Approved → Approved for Publishing
├→ Requires Changes → Back to Draft
└→ Rejected → Back to Draft
↓ (Owner Publishes)
Published
¶ 1. Submit for Review
¶ Prerequisites
- All required fields completed
- Schema defined
- Documentation added
- Semantic mappings complete
¶ Submission Process
- Navigate to data product
- Click "Submit for Review"
- Add submission notes:
Submission Notes: - Schema based on production database - Validated with sample data - Documentation reviewed by team - Ready for governance approval - Click "Submit"
¶ Notifications Sent To
- Data governance team
- Domain reviewers
- Product owner (confirmation)
¶ 2. Governance Review
¶ Review Checklist
Technical Review:
☐ Schema completeness
☐ Data type appropriateness
☐ Field descriptions present
☐ Required fields identified
☐ Validation rules defined
Documentation Review:
☐ Product description clear
☐ Use cases documented
☐ Sample queries provided
☐ Contact information present
☐ SLA defined
Compliance Review:
☐ PII fields identified
☐ Sensitive data marked
☐ Access controls appropriate
☐ Retention policy defined
☐ Regulatory compliance verified
Semantic Review:
☐ Terms linked appropriately
☐ Business context clear
☐ Definitions accurate
☐ Semantic consistency
¶ 3. Review Decision
¶ Approval
Decision: APPROVED
Comments: Product meets all standards.
Ready for publishing.
Next Actions:
- Owner can publish
- API endpoint activated
- Product visible in marketplace
¶ Requires Changes
Decision: REQUIRES CHANGES
Comments: Please address the following:
1. Add PII flags to email fields
2. Update data quality metrics
3. Link to "Customer ID" semantic
Deadline: 5 business days
Resubmit when complete
¶ Rejected
Decision: REJECTED
Comments: Product does not meet minimum standards:
- Insufficient documentation
- Missing required fields
- No semantic mappings
Please revise substantially before resubmission.
¶ How to Handle Data Product Creation Request
¶ For Data Governance Office
¶ Receiving Requests
Notification Channels:
- Email notification
- In-app notification
- Dashboard widget ("Pending Reviews")
Request Information:
Product Name: Customer Transaction History
Submitted By: john.doe@company.com
Submitted On: 2025-01-20
Domain: Finance
Priority: Normal
Quick Links:
- [View Product]
- [Review Details]
- [Review History]
¶ Review Process
Step 1: Initial Assessment
- Open Product Details
- Quick Checklist:
✓ Product name descriptive ✓ Domain assigned correctly ✓ Owner identified ✓ Schema present ? Documentation complete (needs review) ? Semantics mapped (needs review)
Step 2: Detailed Review
-
Schema Review:
- Check field definitions
- Verify data types
- Review validation rules
- Ensure PII/sensitive flags correct
-
Documentation Review:
- Read product description
- Review use cases
- Check sample queries
- Verify contact info
-
Compliance Check:
- Data classification appropriate
- Access policies defined
- Retention policy specified
- Regulatory requirements met
-
Semantic Review:
- Terms linked correctly
- Definitions align with usage
- No conflicting semantics
Step 3: Provide Feedback
If Approved:
Status: APPROVED
Comments:
Product meets all governance standards.
Approved for publishing.
Reviewer: jane.governance@company.com
Review Date: 2025-01-22
If Changes Needed:
Status: REQUIRES CHANGES
Required Changes:
1. Add PII flags to the following fields:
- customer_email
- customer_phone
- billing_address
2. Update data quality section with:
- Completeness metrics
- Accuracy metrics
- Timeliness SLA
3. Link semantic terms:
- transaction_id → Transaction Identifier
- transaction_amount → Transaction Amount
Deadline: 2025-01-27
Please resubmit after addressing these items.
Reviewer: jane.governance@company.com
If Rejected:
Status: REJECTED
Rejection Reasons:
- Schema incomplete (missing required fields)
- No documentation provided
- Classification level too broad
- No semantic mappings
Please address all issues and resubmit.
Contact governance team for guidance.
Reviewer: jane.governance@company.com
Step 4: Submit Decision
- Click "Submit Review"
- Decision recorded and notifications sent
- Product moves to appropriate state
¶ Monitoring and Follow-Up
Track Metrics:
Review Metrics (Last 30 Days):
- Pending Reviews: 5
- Approved: 42
- Requires Changes: 15
- Rejected: 3
Average Review Time: 2.3 days
SLA Compliance: 95%
Follow-Up Actions:
- Chase overdue resubmissions
- Provide guidance to rejected submitters
- Update review guidelines based on common issues
¶ Next Steps
- Publish Your Data Product after approval
- Review Data Product Lifecycle to understand all states
- Configure Roles & Privileges for governance team